Partial Order Confirmation: Alignment with ESC frame to treat orders
As you may know, the ESCs are sending partial order confirmation. This way, we would avoid losing too much time on confirming an entire order while only few lines are pending
To make sure that you keep an entire overview of your initial request, you can access our Extranet (please contact us if you face any challenges or need some guidance for the first time) to the overview of the entire PO/RFQ
Standard List
In order to be proactive, we are updating continuously KSU Standard List. This list is dynamic and you can access on the website and in Unicat
You have a column with indication about pricing. Some items have a defined price (already negotiated with the supplier), some would hold only an indicative price (based on a purchase done in past 3 month) and some would have no price (meaning not purchased in past 3 months and no agreement with a supplier)
For the items not in the Standard List, we welcome your request and will work on it to provide you feedback about our capacity (specification of the products)
Procurement and Purchasing
Local and international procurement of MSF approved medical and non-medical supplies
Pharmacy
Medical manufacture and supplier validation and managing Good Distribution Practices [GDP]
Warehousing
Reception, storage, dispatch of medical [i.e. Cold Chain, controlled, expires drugs], logistical supplies [e.g. dangers goods, electrical, mechanical] and consumables [e.g. stationary, cleaning]. KSU had 3 types of warehouse facilities in Nairobi: Transit Go Down [TGD], Export Processing Zone [EPZ] and an open warehouse
Commitment on Lead-Time
For the items in the Standard List, we will send you an Order Confirmation (ORC) within 5 working days
For the items not in the Standard list, we will send you a feedback (ORC with detailed specification) within 10 working days
Please note that in the ORC, you will have information about price but also Lead-time to put the items in Ready To Ship zone
Order Confirmation validity
Considering the dynamic market in which we are working in, we need you to confirm the ORC as quick as possible. For this reason, we expect to have a validation of the ORC within 2 weeks from the day you receive the ORC
We will send you a first reminder after one week. If no feedback after 10 days, we will send you a final reminder informing you that the order will be cancelled in the coming days
In case, you are in the final process of validation and need more than 2 weeks, please inform us so we can try our best to maintain the condition mentioned in the ORC. Unfortunately, we can’t guarantee that we will be successful
Stock management
Quality control, Inventory management, kitting, packing and labeling
Transport
Transit cargo management, cargo consolidation, local and international distribution of supplies by road, air and sea
Click here for an overview of the regional transport rates
Import / export
Clearing and forwarding of supplies purchased locally and internationally